Free Skid Steer Bill of Sale Template and Buyer Checklist

Copy this skid steer bill of sale template and learn which serial number, lien, payment and as-is details buyers and sellers should include.

Written by MachineryList

Updated July 13, 2026•4 min read

MachineryList

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Our editors cover buying, selling, pricing and ownership of heavy equipment — from skid steers to excavators — so you can transact with confidence.

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Our Review Process

This guide was researched and prepared using information from our staff and a variety of editorial resources. We work hard to keep all information accurate, current, and useful.

However, equipment specifications, pricing, availability, regulations, and market conditions can change at any time, and errors or omissions may occur. MachineryList makes no warranties regarding the completeness, accuracy, or reliability of this content and assumes no liability for any actions, decisions, losses, or damages resulting from its use.

Buyers and sellers should independently verify all equipment details, pricing, financing terms, legal requirements, title status, and regulatory compliance with the appropriate parties before completing any transaction.

General information only — not legal, financial, or tax advice.

Because most skid steers are not issued a vehicle title, a detailed bill of sale is one of the most important documents in a private transaction. It should identify the exact machine, describe the payment and transfer terms, disclose any lien, and record what attachments are included.

This copy-ready template is a practical starting point, not state-specific legal advice. Pair it with the verification steps in our guide to skid-steer ownership paperwork.

Quick Answer

Field	Include?	Why
Buyer and seller legal names	Yes	Identifies both parties
Make, model and serial number	Yes	Identifies the machine
Price and payment method	Yes	Documents consideration
Lien status and payoff terms	Yes	Addresses lender claims
Attachments and accessories	Yes	Prevents later disputes
As-is and warranty terms	Yes	Clarifies condition obligations

Copy-Ready Skid Steer Bill of Sale Template

Copy the following fields into a document and complete every applicable blank before funds or possession change hands.

Section	Information to Enter
Sale	Date, location and total purchase price
Seller	Legal name, business name, address, phone and email
Buyer	Legal name, business name, address, phone and email
Machine	Year, make, model, serial number and displayed hours
Attachments	Bucket, forks, tracks, tires, manuals, keys and other included items
Payment	Deposit, balance, method, due date and cleared-funds rule
Liens	Seller disclosure, lender name, payoff amount and release process
Condition	Known defects, inspection status and agreed as-is or warranty language
Delivery	Pickup date, location, freight responsibility and risk of loss
Signatures	Buyer, seller, printed names, dates and notary if desired

Suggested Ownership and Lien Language

Use plain language that the seller is the lawful owner, has authority to sell, and has disclosed every known lien or security interest. If financing remains, the agreement should state exactly how the lender will be paid and when the buyer will receive a release. Do not rely on a verbal promise that a lien “will be handled later.”

Buyer Checklist Before Signing

Match the serial number on the bill of sale to the machine.
Confirm the seller’s legal or registered business name.
Run the appropriate UCC lien search.
Check theft databases and inspect the serial plate.
Perform a cold start and functional inspection.
Photograph the hour meter, serial plate and included attachments.
Use traceable payment and retain proof.
Take the same signed final copy as the seller.

Common Bill of Sale Mistakes

Mistake	Risk	Better Practice
Writing only “skid steer”	Machine is not uniquely identified	Record full serial number and model
Leaving attachments verbal	Dispute over what was included	List each attachment and serial number if present
Ignoring an active loan	Buyer may acquire lien risk	Document lender payoff and release
Paying before inspection	Less leverage if machine differs	Make payment conditional on verification
No copy for both parties	Weak proof later	Sign identical final copies

Should the Bill of Sale Be Notarized?

Notarization is not universally required for off-road equipment, but it can strengthen identity evidence and signature authenticity. Requirements vary, so check the law where the sale occurs and where the machine will be used.

Next step: After the paperwork is ready, use MachineryList to reach qualified equipment buyers. Browse used skid steers for sale to compare current asking prices.